Jump to navigation Skip to Content
A permanent file is maintained on each current and former student who has enrolled in Tennessee College of Applied Technology. Each permanent student education record will contain a minimum of the following information: 1) academic records; 2) student disciplinary files; 3) matters related to student discipline, pursuant to TBR policy 1.12.01.00(V)(B), SW-U02. Other records pertaining to students are maintained and/or destroyed as provided in TBR policy 1.12.01.00.
The Tennessee College of Applied Technology complies with FERPA (20 U.S.C. §1232g) and the Tennessee Open Records Act (T.C.A. §10-7-501 et seq.) and maintains student education records as confidential documents except as provided by those statutes and their enabling regulations. The TCAT also complies with the Gramm-Leach-Bliley Act: Security Information Program guidelines as well as T.C.A. §47-18-2101 et seq. governing the protection of all nonpublic financial information as well as required notifications to consumers in the event of unauthorized access to confidential information.
Students may request access to review and/or obtain copies of their student education records by contacting the Student Services Office at their institution.
A. The nature of the programs at the Tennessee Colleges of Applied Technology is such that it is necessary for every student to attend regularly. Excessive interruptions due to absences will have an adverse effect on student progress.
1. A full-time student enrolled for a full term (432 hours) and that has been absent for more than 5.5% (24 hours) of the scheduled hours enrolled, will receive written communication alerting the student to the number of hours remaining prior to suspension. Available community and institutional resources will be shared to assist students with attendance issues. The number of hours of absence triggering notification must be prorated for all part-time students and full-time students enrolled for less than a full term.
2. When a full-time student enrolls for a full term (432 hours) and has absences exceeding 9.7% (42 hours) of the scheduled hours enrolled, that student will be suspended. A student suspended for attendance may appeal the suspension in writing to the president (or their designee) within three (3) days of receiving notification of the suspension. A student appealing suspension of attendance may remain in class until the suspension has been reviewed. The number of hours triggering suspension must be prorated for all part-time and full-time students enrolled for less than a full term.
3. A student is considered absent if not in the classroom at the designated start time or if the student leaves class early, prior to dismissal. Absences due to tardiness or leaving early will be recorded as follows:
4. Multiple tardies or instances of leaving class early prior to dismissal will result in the following discipline:
5. An attendance record for each student shall be maintained in the student information system.
B. When a student misses three (3) consecutive days without contacting the college, that student may be presumed to have withdrawn from the college.
After the census date, students receiving a WNTSG/TN PROMISE/TCAT RECONNECT award will normally not be allowed to change status during the term. The census date is defined as the first day of the term or the first day of the student’s enrollment for the term.
If approved for a change in enrollment status, the amount of any financial award, including WNTSG/TNPROMISE/TCAT RECONNECT being received will be adjusted based on the revised scheduled hours for the term. Any amount that the student owes for financial resources already received must be paid prior to the effective date of the change.
If the Student Services Office denies a student’s request to change enrollment status, the student will need to determine if they will continue enrollment or withdraw from the institution. In the event of withdrawal and subsequent non-continuous enrollment, a student may appeal the loss of scholarship so long as they meet one of the requirements for appealing loss of state aid and submit appropriate supporting documentation.
Different rules may apply to service members. See TBR Policy 2.03.01.04, Admission, Enrollment, and Readmission of Service Members.
While visitors and guests are welcome on campus, the welfare and safety of the entire student body and the maintenance of its academic programs MUST be placed above all else. All visitors and guests should report directly to the main office to sign in and receive a visitor's badge, which is always to be worn while on campus. Tennessee College of Applied Technology faculty and staff are aware that many of its students are both students and parents and that there are often complicating factors that impact these two roles. However, the Tennessee College of Applied Technology does not permit children who are minors, except those who are enrolled as students or participating in educational programs or activities sponsored by the College, to be on the campus without notice to and permission from the Tennessee College of Applied Technology Administration. A child is anyone who is aged from birth to 17 years of age. Any visitor who brings or invites children to campus MUST maintain custody of the children while on campus and is responsible for the behavior and safety of the children while at the Tennessee College of Applied Technology. All visitors will be provided safety glasses when visiting a shop area.
When a violation of this policy is observed, the Student Services Office should be contacted. It is the responsibility of this office to assess the situation and, with the assistance of security, take appropriate action, which may include escorting the student, employee or guest, and children off-campus.
The Tennessee College of Applied Technology will obtain the student's written, signed consent before disclosing personally identifiable information about the student from their education records, unless release is pursuant to one of the exceptions provided by FERPA or its regulations. Students must execute a FERPA release form which gives the college permission to release information or to speak with others about matters contained in the student records as designated by the student. Students also have the option to execute consent forms authorizing the Tennessee College of Applied Technology to release student records to parents or other designated persons/entities. For information on the FERPA release form, visit the Student Services Office.
FERPA permits disclosure without consent to Tennessee College of Applied Technology officials with legitimate educational interests. A College official has a legitimate educational interest if the official is a person employed by the Tennessee College of Applied Technology or TBR in an administrative, supervisory, faculty, or staff position; a person or company with whom the school has contracted services; a member of the school's governing board; or, a student serving in an official capacity, such as student review hearings. Upon request, the school also discloses education records without student consent to officials of another school in which a student seeks or intends to enroll, but will notify the student, if possible, of the request.
A school may also disclose personally identifiable information without student consent to the following parties:
FERPA also permits the disclosure of "Directory Information" without prior consent of a student. "Directory information" means information contained in an education record of a student which would NOT generally be considered harmful, or an invasion of privacy if disclosed. Directory information includes:
Other information of the type above specifically approved by the institution or school as acceptable directory information.
The Tennessee Colleges of Applied Technology does not sell and generally does not distribute mailing lists of students to any person or entity except as mandated by certain federal laws for military recruiters. The Solomon Amendment requires the release of name, address, and date of birth to military recruiters upon their request.
A breakroom area with vending machines is provided on the main campus for use by students for scheduled breaks and lunches.
Shops, laboratories, and equipment shall be used only for carrying out the instructional program of the school.
Students are responsible for the proper use and care of tools and equipment.
Organizations seeking to utilize designated Tennessee College of Applied Technology facilities must complete the Facilities Usage Application. This application must be submitted to the President or designee at least five (5) business days prior to the event. The President or designee will review the request and approve or deny it in writing, which may take the form of an email message. Denial of a Facilities Usage Request will include a statement of the basis for the denial. Please see the TBR policy 1:03:02:50 on facilities use.
The staff assists applicants in selecting an area of training based upon his/her abilities, interest, and career goals.
The staff will provide individual guidance to students who are experiencing personal, academic, behavioral, or financial problems. When appropriate, referrals may be made to external agencies with specialized expertise to provide additional support. All matters will be treated individually and on a confidential basis.
Career guidance is the primary service offered to students by the Student Services Office to assist each applicant who desires or expresses an interest in pursuing a course of study in this College. Student Services personnel will assist the applicant in choosing a training program through an evaluation of the applicant's work experience, interests, test scores, and previous education.
Student Services personnel are responsible for guidance to those currently enrolled students who may decide to change their original career choice. In addition, the student may make personal problems or conflicts known to a member of the Student Services Office who will endeavor to help the student with alternatives to successfully solve or adjust to the problem. If appropriate or necessary, the student will be referred to an agency that has been established to meet specific needs of the individual. By providing career assessment, academic, and personal counseling, the Student Services Office functions for the benefit of helping applicants, students, and graduates to develop their employment potential and reach their intended career goals. Students need not have an appointment or schedule a specific time in advance, but in some cases, it is advisable. Instructors will cooperate with the students in allowing and encouraging the use of the Student Services Department.
The Tennessee College of Applied Technology is committed to supporting graduates in securing employment upon completion of their training. The College maintains strong relationships with industry partners and the Department of Labor and Workforce Development, enabling a high percentage of graduates to be successfully placed in jobs. Graduate placement is a key priority for instructors and college staff, and students are expected to actively engage in the job search process.
Official transcripts are available to students and authorized agencies upon request by completing a transcript request form through the Student Services Department. Placement rates are continuously evaluated and reported to the Tennessee Board of Regents and our accrediting agency. These rates are used to assess program effectiveness and guide decisions regarding program development and continuation.
Efforts are consistently made to maintain contact with graduates after they enter the workforce to assess their success and ensure that training remains relevant to the evolving needs of students and industry. Graduates are encouraged to keep the institution informed of their employment status and any changes in their career. Follow-up surveys and studies are conducted to evaluate whether program adjustments are needed. Employers, college personnel, and other stakeholders actively participate in follow-up initiatives to assess and enhance curriculum and better serve student needs. It is essential that students, faculty, and staff understand the value of responding to follow-up surveys, as the data collected plays a critical role in program evaluation, continuous improvement, and ongoing funding. Graduates are generally prepared for and considered for entry-level positions within their fields of training.
The Tennessee College of Applied Technology follows TBR policy in admission and delivery of services to those students with Limited English Proficiency (LEP). The Tennessee College of Applied Technology makes use of a language identification card to determine the language of LEP individuals who present themselves at a campus location seeking information. The institution is a subscriber to the state of Tennessee-contracted Linguistic International for outside interpreter service.
For a complete list of resources at that the Tennessee College of Applied Technology, please contact the Student Services Office.
National Technical Honor Society (NTHS) is the acknowledged leader in the recognition of outstanding student achievement in career & technical education. Member schools agree that NTHS encourages higher scholastic achievement, cultivates a desire for personal excellence, and helps top students find success in today's highly competitive workplace.
Mission: To honor student achievement and leadership, promote educational excellence, and enhance career opportunities for the NTHS membership.
Vision: To be the leader in providing recognition for excellence in career and technical education and creating significant occupational opportunities for America's top workforce education students.
SkillsUSA is an applied method of competition and instruction for preparing America's high-performance workers in public career and technical programs. It provides quality education experiences for students in leadership, teamwork, citizenship, and character development. It builds and reinforces self-confidence, work attitudes and communications skills. It emphasizes total quality at work-high ethical standards, superior work skills, life-long education, and pride in the dignity of work. SkillsUSA also promotes understanding of the free-enterprise system and involvement in community service.
Mission: SkillsUSA's mission is to help its members become world-class workers, leaders, and responsible American citizens.
The Student Veterans Association (SVA) allows active student participation in the network of support to veterans. The purpose of the SVA is to:
